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Chapter 3

Word Processor: Tabular Presentation

Class 6 - APC Understanding Computer Studies


Choose the correct option

Question 1

Editing a table means

  1. Copying a table
  2. Moving a table
  3. Updating a table
  4. Creating a table

Answer

Updating a table

Reason — After creating a table, it can be modified as per our needs. This is called editing the table.

Question 2

Which of the following is the correct term used for combining two or more rows or columns?

  1. Joining
  2. Adding
  3. Merging
  4. Splitting

Answer

Merging

Reason — Merging means to combine two or more cells in a row or a column into a single cell.

Question 3

Due to which of the following a table is created?

  1. Union of rows and columns
  2. Intersection of rows and columns
  3. Concatenation of rows and columns
  4. None of the above

Answer

None of the above

Reason — To create table, we need to insert it into the document using the Insert Table option from Table menu on the Insert tab on ribbon.

Question 4

Which of the following buttons is clicked under insert tab of the ribbon to insert a table?

  1. Format
  2. Layout
  3. Table
  4. Design

Answer

Table

Reason — To insert a table, click the 'Insert' tab on the ribbon, then select 'Table' and then 'Insert Table' from the drop-down list.

Question 5

Which of the following buttons is clicked from 'Table Tools' to change the row height of the selected table?

  1. View
  2. Layout
  3. Insert
  4. Design

Answer

Layout

Reason — To change the row height, click the 'Layout' from 'Table Tools'. It will display row height of the selected row in the table in the 'Cell Size' group.

State True or False

Question 1

We can insert a row but not a column in a table.
False

Question 2

We can delete a table along with its contents.
True

Question 3

By dragging the two-headed arrow sideways, the column width can be increased or decreased.
True

Question 4

Merging cells is the same as splitting cells.
False

Question 5

We can delete columns as well as rows in a table.
True

Question 6

A cell is the smallest unit of a table which is formed using rows and column.
True

Question 7

Press Ctrl + Y to cancel the previous action taken in the document.
False

Question 8

The alignment means the position of data/text placed within the boundary of a cell.
True

Fill in the blanks

Question 1

Table is defined as a grid of rows and columns.

Question 2

The 'Layout' tab for a table ribbon is available on the under the Table tools option.

Question 3

A table is inserted in a document with respect to the position of the cursor.

Question 4

Rows state information that is represented horizontally in a table.

Question 5

The lines that mark the cell boundaries are called gridlines.

Question 6

Click Insert tab to create a table in the document.

Question 7

Resizing of a table means increasing or decreasing the table size in the document.

Question 8

You can also insert pictures in a table along with texts.

Name the following

Question 1

Two basic components of a table

Answer

(a) Rows

(b) Columns

Question 2

Three types of alignment

Answer

(a) Align Left

(b) Center

(c) Align Right

Question 3

Three different tasks while editing tables

Answer

(a) Inserting Rows or Columns in a Table

(b) Deleting Rows or Columns in a Table

(c) Changing the Row Height or Column Width in a Table

Question 4

Three different options of adding border to a table

Answer

(a) Outside Borders

(b) All Borders

(c) Top Border

Name the shortcut keys for the following tasks

Question 1

Align text Left

Answer

Ctrl + L

Question 2

Highlight the text

Answer

Alt + H + I

Question 3

Justify

Answer

Ctrl + J

Question 4

To open a new document

Answer

Ctrl + N

Question 5

Center alignment

Answer

Ctrl + E

Question 6

Align text right

Answer

Ctrl + R

Case-Study Based Questions

Question 1

While working in MS Word, using the mouse for selecting different options can sometimes be quite cumbersome. Hence, it would be helpful to know some of the shortcut keys that can be used for these operations such as UNDO, PRINT, OPEN, etc. so that one can work faster to perform such tasks. Write down the shortcut keys to perform the following:

(a) To cancel previous action.

(b) To print the document.

(c) To open an existing document.

(d) To align the text from either side of the margins.

Answer

(a) Ctrl + Z

(b) Ctrl + P

(c) Ctrl + O

(d) Ctrl + J

Define the following

Question 1

Cell

Answer

A cell is the smallest unit of a table that is formed at the intersection of a row and a column.

Question 2

Resizing a table

Answer

Increasing or decreasing the size of a table as per requirement is known as resizing a table. A table can be resized length-wise or width-wise depending upon the data item.

Question 3

Merging and splitting of cells

Answer

Merging cells means to combine cells by converting one or more cells into a single cell.

Splitting cells is the reverse of merging cells. It happens when a particular cell is divided into a number of small cells.

Question 4

Cell alignment

Answer

Cell alignment defines the position of data/text placed within the boundary of a cell.

There are two different types of alignment of text within a cell:

  1. Vertical alignment — It arranges the text in an upright direction in the selected cells. It is further categorised as Top, Center and Bottom.
  2. Horizontal alignment — It arranges the text within the same level of the selected cells. It is further categorised as Align Text Left, Align Text Right, Center Text and Justify.

Write all the steps to perform the following tasks

Question 1

Creating a table

Answer

To create a table, follow these steps:

Step 1: Click at the position on the document where you want to insert a table.

Step 2: Click the 'Insert' tab on the ribbon.

Step 3: Select 'Table' and then 'Insert Table' from the drop-down list. The 'Insert Table' dialog box will appear on the screen.

Step 4: Enter the number of columns and rows in the 'Insert Table' dialog box.

Step 5: Click 'OK'. The table will be created.

Question 2

Deleting a column in a table

Answer

To delete a column in a table, follow these steps:

Step 1: Select the column that is to be deleted.

Step 2: Click the 'Layout' tab on the ribbon under the 'Table tools' option.

Step 3: Now in 'Rows and Columns' group, click 'Delete'. A drop-down list opens with four options — (1) Delete Cells (2) Delete Columns (3) Delete Rows (4) Delete Table.

Step 4: Select 'Delete Columns' from the drop-down list.

Thus, the selected column will be deleted.

Question 3

Inserting a row in a table

Answer

To insert a row in a table, follow these steps:

Step 1: Set the cursor in any cell in the row above or below where you want to insert a new row.

Step 2: Click the 'Layout' tab on the ribbon under the 'Table Tools' option.

Step 3: Click on 'Insert Below' or 'Insert Above' option as appropriate. A row will be inserted in the table.

Question 4

Merging cells in a table

Answer

To merge cells in a table, follow these steps:

Step 1: Select the cells which are to be merged.

Step 2: Click on the 'Layout' tab under the 'Table Tools' option.

Step 3: Select the option 'Merge Cells'.

The selected cells are merged into a single cell.

Question 5

Changing the row height in a table

Answer

To change the row height in a table, follow these steps:

Step 1: Select a cell or cells of the desired table.

Step 2: Click the 'Layout' tab from 'Table Tools' option. It will display the row height of the selected row in the table in the 'Cell Size' group.

Step 3: In the 'Height Box', click on up-arrow or down-arrow button to change the height of the row as per your requirement.

The row height will be changed as per our needs.

Question 6

Adding borders to a table

Answer

To add borders to a table, follow these steps:

Step 1: Select the cell or cells of the table where a border is to be added.

Step 2: Click the 'Design' tab from 'Table Tools'.

Step 3: Under the 'Borders group', click on the drop-down arrow button of the 'Borders' option. From the drop-down list select the desired border type.

The border will be added to the selected cells.

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