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Chapter 2

File Management: Organisation of Data

Class 6 - APC Understanding Computer Studies


Choose the correct option

Question 1

Among the below given options which two wildcard characters are used to search a file?

  1. # and ?
  2. * and !
  3. @ and !
  4. ? and *

Answer

? and *

Reason — ? represents a single character in a filename and * represents all characters.

Question 2

Which of the following options represents the correct format of MS Word file?

  1. *.doc
  2. *.dox
  3. *.docx
  4. both (a) and (c)

Answer

both (a) and (c)

Reason — *.doc and *.docx are extensions of MS Word document.

Question 3

In a JPEG file, the letter J stands for

  1. Jumble
  2. Joint
  3. Jip
  4. Jointly

Answer

Joint

Reason — JPEG stand for Joint Photographic Experts Group

Question 4

Which of the following is a shortcut key to paste the content?

  1. Ctrl+P
  2. Ctrl+V
  3. Ctrl+X
  4. Ctrl+N

Answer

Ctrl+V

Reason — Ctrl+V is the shortcut key to paste the content.

Question 5

When a file is copied from a pen drive to hard disk, a pen drive is known as the

  1. destination drive
  2. source drive
  3. basic drive
  4. home drive

Answer

source drive

Reason — Source drive is the drive from where a file is to be copied/moved.

State True or False

Question 1

We needn't require including an extension while writing a file name.
True

Question 2

'Copy and Paste' can also be referred to as moving a file.
False

Question 3

We can play MP3/MP4/CD on the Windows Media Player.
True

Question 4

Windows Media Player allows us to play an audio CD as well as a VCD.
True

Question 5

Deleting a file means removing it from the drive.
True

Question 6

Windows does not allow handling multiple files.
False

Question 7

External storage devices do not allow to play an audio or video file.
False

Question 8

By default, the deleted files/folders are stored in the Recycle Bin.
True

Fill in the blanks

Question 1

Information is stored in a storage device with a specific name called file.

Question 2

A file extension is also referred as file type.

Question 3

.psd file type represents the Adobe Photoshop file.

Question 4

Duplication of files from one drive to other is called copying a file.

Question 5

The 'cut and paste' option is also called moving a file.

Question 6

Searching means locating a file among a set of files.

Question 7

To delete a file, click the right button of the mouse on the file name and select the Delete option.

Question 8

Specific searching can be performed by using wild card characters.

Name the following

Question 1

The extension of two audio files

Answer

(a) .wmp

(b) .wav

Question 2

Two files using Arm?.docx

Answer

(a) Arm.docx

(b) Arms.docx

Question 3

The extension of two video files

Answer

(a) .mp4

(b) .divx

Question 4

Two well-known Wildcard characters

Answer

(a) *

(b) ?

Question 5

Three different types of extension of a file

Answer

(a) .pdf

(b) .gif

(c) .jpg or .jpeg

Question 6

Three fundamental operations performed on a file

Answer

(a) Viewing data from a file

(b) Searching a file

(c) Deleting a file

Question 7

Three types of files

Answer

(a) Ordinary Files

(b) Folder/Directory Files

(c) Special Purpose Files

Question 8

Three Media Players

Answer

(a) VLC Player

(b) Windows Media Player

(c) KM Player

Write down their file extensions

Question 1

S. No.File TypeFile Extension
1.Adobe Photoshop 
2.Graphic files 
3.Acrobat portable document format 
4.MS Word document file 
5.MS Excel spreadsheet file 

Answer

S. No.File TypeFile Extension
1.Adobe Photoshop.psd
2.Graphic files.jpg
3.Acrobat portable document format.pdf
4.MS Word document file.docx
5.MS Excel spreadsheet file.xls

Answer in one word

Question 1

A device that contains a file.

Answer

Hard disk

Question 2

A portable storage device

Answer

Pen drive

Question 3

The term given for duplicating a file

Answer

Copying a file

Question 4

The character used for specific searching

Answer

'?'

Question 5

The term used for removing a file

Answer

Delete

Case-Study Based Questions

Question 1

You have participated in a quiz program. In the Rapid fire round, you were asked some questions as given below:

(a) What is the command used for removing a file from the hard disk?

(b) In which folder are all the deleted files stored?

(c) Which command is used to look for a file in the hard disk?

(d) Which command is used to move a file from one drive to other?

Answer

(a) Delete

(b) Recycle Bin

(c) dir

(d) Cut and Paste

Question 2

Windows 10 is a powerful operating system that provides various tools/commands for file manipulation. It uses .......(a)....... command to remove a file from the hard disk. The deleted files are stored in the .......(b)....... You can look for a file in the .......(c)....... box, by entering its name. If a drive is overloaded, you can shift a file to another drive using .......(d)....... command.

The above case includes some blanks. Choose the correct answer to complete the given case.

(a) This command removes a file from the hard disk.

  1. Remove
  2. Rem
  3. Delete
  4. Del

(b) This icon stores the deleted file in the system.

  1. This PC
  2. Recycle Bin
  3. Chrome
  4. VLC Player

(c) This box is used to find a file from the hard disk.

  1. Search
  2. Locate
  3. Seek
  4. Find

(d) This command is used to shift a file from one drive to other.

  1. Copy-paste
  2. Move
  3. Transfer
  4. Cut-paste

Answer

(a) Delete

(b) Recycle Bin

(c) Search

(d) Cut-paste

Define the following

Question 1

File

Answer

File is a named unit on a storage device that stores information in an organised manner. It is the smallest unit of storage.

Question 2

Folder

Answer

A folder is the storage space to keep files in an organised manner.

Question 3

Wildcard character

Answer

Wildcard characters are special symbols used to replace or represent one or more characters in the filename. They are used when we want to search a file whose exact name is not known to us.

Question 4

Moving a file

Answer

Moving a file is the process of transferring a file from one destination to other. It is also termed as 'Cut and Paste'. In this process a file is removed from its original position and made available at another destination.

Question 5

Copying a file

Answer

Copying a file refers to making a duplicate copy of a document. Files can be copied from one storage area to another area as the need maybe.

Long Answer Questions

Question 1

Differentiate between copying a file and moving a file.

Answer

The differences between copying a file and moving a file are as follows:

Copying a fileMoving a file
It means to make a duplicate copy of a file.It means to transfer a file from one location to another.
It uses 'Copy and Paste' option.It uses 'Cut and Paste' option.
The original file remains at the source location.The original file is moved to the destination location.

Question 2

Can the deleted files be restored in the computer? Comment.

Answer

Yes, deleted files can be restored. When we delete a file from the computer, by default it gets stored in Recycle Bin. From Recycle Bin, the file can be restored by selecting the option 'Restore'.

Question 3(a)

Mention all the steps to search a file using '*' Wildcard character.

Answer

Let's assume, we want to search for all the Excel files in C drive that start with letter P and have the extension .xlsx. The steps to search for the same using '*' Wildcard character are as follows:

Step 1 — Open the command prompt window by clicking on its icon on taskbar. Incase the icon is not present on taskbar, click Start and then Command Prompt.

Step 2 — Change the drive to C by typing C: followed by cd\

Step 3 — Type dir command using the wildcard * like this:

C:\>dir P*.xlsx

Step 4 — Press Enter Key

Names of all Excel files starting with letter P are listed on the screen.

Question 3(b)

Mention all the steps to search a file in D drive of the hard disk.

Answer

The steps to search a file in D drive of the hard disk are as follows:

Step 1 — Click the 'This PC' icon on the desktop. Incase it is not present on the desktop, click 'Start' and then select 'This PC'.

Step 2 — Double click on D drive showing in the This PC window. The 'Search (D:)' box appears on the extreme right side of the window.

Step 3 — Enter the file name to be searched in the 'Search (D:)' box and press enter key.

The computer will look for all such files in D: and show the results in the window.

Question 3(c)

Mention all the steps to copy a file from E drive to a pen drive.

Answer

Let's assume, we want to copy a file named 'Curriculum Vitae' from E drive to a pen drive. The steps to copy it are as follows:

Step 1 — Click the 'This PC' icon on the desktop. Incase it is not present on the desktop, click 'Start' and then select 'This PC'.

Step 2 — Select E drive (source drive) by double clicking on it.

Step 3 — Right click on the file named 'Curriculum Vitae'.

Step 4 — Click the 'Copy' option from the drop down menu.

Step 5 — Double click the Pen Drive/Removable Drive (destination drive) available on the left pane of the window. It will display all the files and folders stored on the drive.

Step 6 — Right click on the blank space of the window. From the drop-down menu, select 'Paste' option.

Step 7 — The file gets copied to the pen drive and start showing in the pen drive window.

Question 3(d)

Mention all the steps to play an audio or a video file on any media player.

Answer

To play an audio file or a video file, follow these steps:

Step 1 — Insert the audio or video CD/DVD in the DVD drive (if available on your system)

OR

Insert the external device such as pen drive, SD card, etc. in the appropriate port (USB or SD card port).

OR

Select the audio/video file present on your computer system which you want to play.

Step 2 — Open the folder that contains your favourite audio or video file that you want to play.

Step 3 — Select the audio or video file to be played and right-click on it.

Step 4 — Select 'Open with' option and click on any media player available in your system.

Step 5 — The media player will start playing the audio or a video file.

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