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Chapter 2

File Management: Organisation of Data

Class 6 - APC Understanding Computer Studies


State True or False

Question 1

We needn't require including an extension while writing a file name.
True

Question 2

'Copy and Paste' can also be referred to as moving a file.
False

Question 3

We can play MP3/MP4/CD on the Windows Media Player.
True

Question 4

Windows Media Player allows us to play an audio CD as well as a VCD.
True

Question 5

Deleting a file means removing it from the drive.
True

Question 6

Windows does not allow handling multiple files.
False

Question 7

VLC player allows us to play an audio CD, a VCD and a DVD.
True

Fill in the blanks

Question 1

Information is stored in a storage device with a specific name called file.

Question 2

A file extension is also referred as file type.

Question 3

.psd file type represents the Adobe Photoshop file.

Question 4

Duplication of files from one drive to other is called copying a file.

Question 5

The 'cut and paste' option is also called moving a file.

Question 6

Searching means locating a file among a set of files.

Question 7

To delete a file, click the right button of the mouse on the file name and select the Delete option.

Question 8

Specific searching can be performed by using wild card characters.

Name the following

Question 1

Two different extensions of file types

Answer

  1. .docx
  2. .pdf

Question 2

The extension of two audio files

Answer

  1. .wmp
  2. .wav

Question 3

Two different packages to play movies

Answer

  1. VLC Player
  2. Windows Media Player

Question 4

The extension of two video files

Answer

  1. .mp4
  2. .divx

Match the file types with file extensions

Question 1

S. No.File ExtensionFile Type
1.docxAdobe Photoshop
2.psdGraphic files
3.xlsAcrobat portable document format
4.jpgMS Word document file
5.pdfMS Excel spreadsheet file

Answer

S. No.File ExtensionFile Type
1.docxMS Word document file
2.psdAdobe Photoshop
3.xlsMS Excel spreadsheet file
4.jpgGraphic files
5.pdfAcrobat portable document format

Answer in one word

Question 1

Name any device that contains a file.

Answer

Hard disk

Question 2

Name a portable storage device.

Answer

Pen drive

Question 3

What is the term given for duplicating a file?

Answer

Copying a file

Question 4

What are the characters used for specific searching?

Answer

'*' and '?'

Question 5

Name the term used for removing a file.

Answer

Delete

Short Answer Questions

Question 1

What is a file?

Answer

The information stored in a storage device with a specific name is called a file.

Question 2

Write the syntax of using a file name.

Answer

The syntax of using a file name is < file name >.< extension >.

Question 3

Name three categories of files.

Answer

The three categories of files are:

  1. Ordinary files
  2. Directory files
  3. Special Purpose files

Question 4

What is the path of a file?

Answer

Path is the route through which the user can reach from the source to the destination of a file.

Question 5

What is meant by moving a file?

Answer

Moving a file is the process of transferring a file from one destination to other. It is also termed as 'Cut and Paste'. In this process a file is removed from its original position and made available at another destination.

Question 6

What is the use of wild card characters?

Answer

Sometimes, we need to search a file in a more specific manner. In such a situation, we can use wild card characters along with the file name to be searched. The well-known wild card characters are '*' and '?'.

Long Answer Questions

Question 1

Write all the steps to copy a file.

Answer

The steps to copy a file are as follows:

Step 1 — Go to the location from where the file is to be copied.
Step 2 — Select the file name and click the right button of the mouse.
Step 3 — Click the Copy option from the drop-down menu.
Step 4 — Go to the location, where the copy of the file is to be placed. All the files and folders will be displayed.
Step 5 — Keep the mouse pointer in the blank space.
Step 6 — Click the right button of the mouse and select the Paste option from the drop-down menu.

The file will be copied from the source location to the destination location.

Question 2

Differentiate between copying a file and moving a file.

Answer

The differences between copying a file and moving a file are as follows:

Copying a fileMoving a file
It means to make a duplicate copy of a file.It means to transfer a file from one location to another.
It uses 'Copy and Paste' option.It uses 'Cut and Paste' option.
The original file remains at the source location.The original file is moved to the destination location.

Question 3

What is searching? Mention all the steps to search a file.

Answer

Searching is the process of finding a file on the computer.

The steps to search a file are as follows-

Step 1 — Click the ‘Computer’ icon that is available on the desktop. The ‘Search Computer’ box appears at the extreme right side of the window.

Step 2 — Enter the file name to be searched in the system in the ‘Search Computer’ box.

Step 3 — The computer will look for all the files throughout the system and show the results in the window.

Question 4

Write all the steps:
(a) to play an audio CD/audio file on Windows Media Player
(b) to play a video CD/DVD/video file on VLC

Answer

(a) to play an audio CD/audio file on Windows Media Player

To play an audio CD or an audio file, follow these steps-

Step 1 — Insert the audio CD in the DVD drive.
Step 2 — Click the ‘Windows Media Player’ icon. It will open the Windows Media Player.
Step 3 — Click ‘File’ and then ‘Open’. It will display all the drives of the system.
Step 4 — Select the drive where your favourite CD or audio file is present.
Step 5 — Click 'Open'.
Step 6 — It will display all the audio files or folders of the selected drive.
Step 7 — Select all the audio files and click ‘Open’.
Step 8 — Windows Media Player will start playing the songs and display the title of the song it is playing on the screen.

(b) To play video files or a video CD/DVD

To play video files or a video CD/DVD, perform the following steps-

Step 1 — Insert the video CD/DVD in the DVD drive.
Step 2 — Click the ‘VLC Media Player’ icon. It will open the VLC Media Player.
Step 3 — Click ‘Media’ and then ‘Open File’. It will display all the drives of the system.
Step 4 — Select the drive where the video CD/DVD or the video file is present.
Step 5 — Click ‘Open’.
Step 6 — It will display all the video folders of the selected drive.
Step 7 — Select the video folder and click ‘Open’.
Step 8 — The VLC Media Player will start playing the video file on the screen.

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